Overview
AV Rooms contain specialized audiovisual equipment and are restricted to authorized users who have completed AV training. This policy applies to all faculty, staff, students, contractors, and other approved users.
Access Requirements
To access an AV Room, users must:
- Receive authorized access approval.
- Complete AV training provided by the DKU IT AV Support Team.
- Use only equipment for which they have been trained and authorized.
- Keep access credentials secure and never share them.
- Ensure unauthorized individuals do not enter the room.
Room Use Guidelines
Authorized users are responsible for maintaining a safe and secure environment. Please:
- Handle all equipment with care.
- Follow approved operating and shutdown procedures.
- Power down equipment after use.
- Turn off lights when leaving.
- Close and secure the door.
- Report equipment issues or damage promptly.
- Remove personal belongings and dispose of all waste.
Prohibited Activities
The following are not permitted in AV Rooms:
- Food or beverages, including water.
- Leaving trash, bottles, or food containers behind.
- Moving, disconnecting, modifying, or reconfiguring equipment without authorization.
- Allowing unauthorized individuals to enter.
- Removing AV equipment without prior approval from the DKU IT AV Support Team.
Failure to comply will result in permanent revocation of AV Room access.Leaving food, drinks, or trash in an AV Room may result in immediate loss of access privileges.
Requesting AV Room Access
Step 1: Submit a Request
Email av.dku@dukekunshan.edu.cn with:
- The reason access is required.
- The specific AV Room and/or equipment needed (if applicable).
Step 2: Complete Training
The AV Support Team will review the request and arrange the required training.
Step 3: Approval
Upon completion of training, the request will be forwarded to Campus Services and the designated approver for review.
Step 4: Access Activation
Once approved, access privileges will be activated and the user may enter the designated AV Room using their authorized credentials.
Student AV Room Access
For students, AV Room access is valid for one academic year by default. To ensure students remain familiar with the AV Room policies and operating procedures, students who require continued access must complete the required training again when requesting access for the following academic year.
Temporary or Urgent Access Requests
Users without approved AV Room access must follow the standard request process above.
Campus Services and Security personnel may not bypass the approval process or provide access to unauthorized individuals.
For urgent technical assistance, contact the DKU IT AV Support Team at av.dku@dukekunshan.edu.cn.
Access Suspension or Revocation
Access will be suspended or revoked for:
- Violating this policy.
- Allowing unauthorized entry.
- Improperly operating or damaging equipment.
- Leaving food, drinks, or trash in the room.
- Failing to shut down equipment or secure the room.
- Repeatedly disregarding AV Support Team instructions.
Contact Us
For access requests, training, or AV support:
DKU IT AV Support Team: av.dku@dukekunshan.edu.cn
Thank you for helping protect DKU’s AV resources and maintaining a safe, clean, and reliable environment!